Rent SAP Business One: a cloud subscription instead of a purchase
Instead of buying licenses, you can rent SAP Business One and pay a monthly fee per user. What used to be called application service providing (ASP) is now the cloud subscription. Here you will find prices, scope and a worked example.
As of: 6 November 2026
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The short answer
You can rent SAP Business One as a cloud subscription and pay a monthly fee per user: according to our pricing page (as of October 2026), €91 for a Professional user, €47 for a Limited user and €38 for a Starter Package user. You do not buy licenses or run your own servers; implementation costs come on top, as with a purchase. What used to be called application service providing (ASP) is today this cloud model.
Renting instead of buying: how the subscription works
When you rent, you do not acquire permanent rights of use but a subscription. SAP Business One runs in a data center, and your employees work with it over the internet. More on this on our page Cloud ERP.
- No capital outlay for licenses and servers.
- Costs grow with the number of users.
- The fees are ongoing expenses; there is nothing to capitalize or depreciate.
- The payments do not end: as long as you use the system, you pay the monthly fee.
Prices for renting SAP Business One
| User type | Rental per month | One-time purchase |
|---|---|---|
| Professional user | €91 | €2,700 |
| Limited user | €47 | €1,400 |
| Starter Package user (up to 5 users) | €38 | €1,140 |
Source: SAP Business One prices and costs, retrieved on 6 November 2026. Amounts plus implementation and training, and for a purchase plus maintenance.
Worked example: renting or buying for 8 users
A company with 5 Professional users and 3 Limited users compares the license costs only:
- Rental: 5 × €91 + 3 × €47 = €596 per month, or €7,152 per year.
- Purchase: 5 × €2,700 + 3 × €1,400 = €17,700 one-time.
The license purchase price thus equals about 30 monthly fees. A complete calculation must add annual maintenance, servers and operation for the purchase, and their absence for the rental. These figures depend on your project and are not included in the example; implementation costs apply to both models.
From ASP to the cloud
Application service providing, or ASP for short, described the model of using software from a provider over a data network and paying monthly, instead of buying and running it yourself. An application service provider made the application available. Today we speak of the cloud or software as a service; the rental principle is the same.
Other financing models
Compare this model with the other ways to pay for SAP Business One.
- Models comparedPurchase, loan, leasing, hire purchase and rental in one table: ownership, balance sheet, taxes and liquidity.Read more about Models compared
- LeasingUse it for fixed installments without tying up capital. What to agree on term and lease end.Read more about Leasing
- Hire purchasePay in installments, depreciate from day one and own the software after the last payment.Read more about Hire purchase
- Summary and checklistThe key points at a glance and ten questions to settle before you sign.Read more about Summary and checklist
Frequently asked questions
Can SAP Business One be rented?
Yes, as a cloud subscription with a monthly fee per user. According to our pricing page (as of October 2026), a Professional user costs €91, a Limited user €47 and a Starter Package user €38 per month.
How much does it cost to rent SAP ERP?
The monthly fee depends on the number and type of users. For 5 Professional and 3 Limited users, it is €596 per month. One-time costs for implementation and training come on top.
What is an application service provider?
A provider that runs software in its data center and makes it available to companies for rent over a data network. The model used to be called ASP and is now referred to as the cloud or software as a service.
When is buying cheaper than renting?
Based on license costs alone, the purchase price for 8 users equals about 30 monthly fees. Whether buying pays off also depends on maintenance, servers and operation, which apply to a purchase and fall away with rental.
Editorial team: init consulting AG, SAP Business One Gold Partner headquartered in Kösching near Ingolstadt, Germany, founded in 1999. Last reviewed on 6 November 2026. This page does not replace tax or legal advice.
